Online Course Exchange

Student support services are the responsibility of the student’s home college. Examples of these services include registration, advising, orientation, testing, assessment, tutoring, textbook purchase, and library usage. In some cases, a partnership between the home and teaching college may be necessary to address certain student needs. Examples of these services include advising for programs offered by the teaching college and library services such as specialized databases offered by the teaching college.

This policy outlines the processes involved in making OCE courses available to students with disabilities at ILCCO member colleges. Accessibility is important because students with disabilities should have equal opportunity to enroll in any online course offered through the Online Course Exchange (OCE). The teaching college will be responsible for making its materials accessible to any student with a documented disability purchasing a seat through OCE. Reasonable accommodations to make course materials accessible will be provided to meet the specific needs of the student. Responsibilities of the student, home college, and teaching college are as follows:

Student Responsibilities

The student must have provided appropriate documentation of a disability with their Home College's office of disability services to be eligible for OCE accessibility services. It is the student’s responsibility to follow their Home College’s procedures for requesting accommodations in any online course, including the ones in which he will be requesting seats through OCE. It will be helpful to the Teaching College to know what assistive technologies, if any, the student uses when accessing online resources. It will be required that the student sign a release of information statement in order for the home college disability services staff to share information with the professional staff at the teaching college.

Home College Responsibilities

The department of disability services at the Home College will contact its ILCCO champion to verify appropriate documentation has been received and inform them about accessibility and accommodation needs. The Home College OCE Champion will provide the Teaching College OCE Champion with the course the student would like to take online and the accommodation needed at the time the seat is requested or as soon as possible as a pre-approved seat is filled with a student with a disability. In addition, they will provide the contact information of the Home College's disability services staff familiar with the student's particular needs. The Home College disability services staff is responsible for providing appropriate local services, such as special test administration.

Teaching College Responsibilities

If the seat request is granted by the Teaching College, the Teaching College will work with its own disability services staff and the instructor to determine and implement the accommodations needed to make all of the course materials accessible. The instructor is responsible for following the policies of the Teaching College in addressing the student's needs. The Teaching College will make every effort to complete accessibility and accommodation strategies in place at the beginning of the class or, if not possible, inform the student of plans to establish them. If additional information is needed or problems arise, the Teaching College will consult with the Home College's office of disability services.

When the home college and the teaching college procedures are inconsistent, the home college’s procedures take precedence.

A student must work with the home college’s ILCCO Champion to resolve a course-related dispute such as a grade or conflict with a faculty member. The home college ILCCO Champion will make every effort to resolve the dispute locally. If the Champion is unable to resolve the issue, the Champions of the home and teaching colleges will work together to negotiate resolution of the dispute. If a grade dispute cannot be resolved between the home college ILCCO Champion and teaching college faculty, the teaching college's policies and procedures for contesting a grade will be followed.

The home college is responsible for withdrawing students in a timely manner to allow the teaching college to fill the seat locally when possible. If the home college does not remove a student by the OCE midterm cut-off date for a shared course then the home college will be responsible for paying the teaching college for the seat in the course.