Inclusive Access

Interested in making your textbooks more affordable for students? Want to remove financial barriers for students in your classes? Are you aiming to increase retention? Explore your options with Inclusive Access (MyMaterials program)

Inclusive Access supports:

Retention & Engagement
Equity & Affordability

Why choose Inclusive Access (MyMaterials)?

“Inclusive Access” is the course content solution that is driving down costs for students and giving them day-one access to course materials they need to persist and succeed in your class.

With Inclusive Access, students get course materials by the first day of class, at a significantly reduced price. It’s easier. More convenient. Best of all, students can start learning (and faculty can start teaching) immediately.

How does it work?

All students are given access to digital course materials on day one of classes through their Canvas shell. They benefit from lower prices made possible by volume discounts that are available only when all students in a course have day-one access.

Providing the lowest-price option for students.
Inclusive Access pricing is established by an agreement between the faculty/institution, bookstore, and publishers. We make sure our net Inclusive Access pricing is the lowest priced option for the format adopted by the faculty for their specific course.
First-day-of-class access to course materials for all students.
Studies have shown that first-day-of-class access can lead to better student performance, especially among those who are underprepared or rely on financial aid. Inclusive Access helps by giving students access to their materials without the burden of waiting for financial aid.
Ease of access to course materials.
Inclusive Access allows administrators, instructors, bookstores, and publishers to improve access to affordable, high-quality, digital course materials. By providing course material directly through Canvas, student engagement and outcomes can improve using the program. A low-cost, print textbooks can be offered for students who prefer it.

Inclusive Access Logistics

Setup Phase

Task	Responsible	Notes
Identify the courses + Sections	Faculty/AD	Faculty express interest in IA AD + Faculty meet with publishers to negotiate pricing Notify Dave
Add course notes	AD/Adms	AD + Deans Identify IA courses Admins enter course notes and this tells Loretta to add fees Admins enter book adoptions Deans + AD review all IA courses and confirm course notes and fees
Set-up courses for charge	Loretta	This makes sure students are charge at time of registration.
Set-up courses for registration	Jill
Turn on courses- Vital Source	Dave/Suzi	Suzi still needs to activate the catalog. Otherwise there will be no students and no emails to students.
Turn on email notifications for students	Dave/Suzi	Dave will work on this.
Update opt-out dates in document	Dave	Courses will also be updated on the website
NEW Last minute sections- course sections add-	D + AD+ ADM	When you add a section- make sure it is set-up with the correct fees and communicate with Dave/Suzi/ Jill/Sarah Communicate with faculty + make sure students will received the common emails

Communication

Task	Responsible	Notes
Communication	Any Updated from Vital source?	Will ask for any updates
Communication with faculty	AD/Dave	AD + Dave will communicate with faculty. Communication before winter break + after we come back from break. AD- should continue to inform faculty and provide guidance as needed.
Instructions from Publishers	Dave /Suzi	Will email publishers / review current instructions on google doc
Guidelines for communicating with students	Jessica/Dave	These emails should still be okay but Jessica will review.
Communication with students (emails)	Dave	Dave will work on this
Communication with other stakeholders?? Student Tech Support?? Counseling/advising ACCESS Center	Jessica/Dave	We went to CACC (Oct.)
Any Updates to the website?	Dave	Courses will be updated.
FDAE Team	Dave/Jessica	Reach out to FDAE to ensure they are equipped with information to assist faculty.

Do you or your students need help with access codes? Please contact David Gliva or Suzi Crookshank at the bookstore.

How to get started?

✅ Identify your course materials/textbook

✅ Express your interest to your Dean/ Assist. Dean

✅ Set up a meeting with the publisher (include David Gliva or Suzi Crookshank) to discuss the following items (options, pricing, and other things):

Current Cost of the textbook versus Inclusive Access cost
How much savings compared to the current situation?
What is the ISBN?
How long will students have access to the material?
1 term - 6 months - This would be equivalent to the end date of the course.
What happens if a student needs an incomplete?
What happens if a student fails the class?
If all faculty including adjuncts - Training to transition courses and inform faculty?

✅ Communicate with your administrator (Dean or Asst. Dean) and David Gliva the textbook fees and ISBN number provided by the publisher.

How to get started?

Resources for Faculty